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Purchasing Administrator

LocationWest Kelowna, BC
Position TypePermanent, Full-time
PostedSep 10, 2022

Opportunity for a Purchasing Administrator to join our growing Team!

Competitive Wage + Signing Bonus of $500 + Shift Premium + Much More

Northside Industries, an industry leader in the manufacturing and assembly of a variety of steel and aluminum fabrications for the Oil and Gas, Forestry, Heavy Duty Truck, and Mining sectors is seeking a Sales Representative for its West Kelowna, BC location.

We have been serving our customers both locally, throughout Western Canada and exporting for over 50 years, providing only the highest level of workmanship and service to exceed customers’ expectations.

We have an opening for a positive and team-oriented individual to our team providing administration support of purchasing and sales activities.

In the role of ‘Purchasing Administrator’ you will work closely with all production groups, as well as engineering, to ensure the daily and ongoing purchasing needs of our teams are met. Working with our existing supply chain, as well as sourcing new suppliers, you will be responsible for purchasing material, consumables, PPE, outsourced services, packaging etc.

You will communicate with production and suppliers to ensure that production needs are achieved, supplier commitments met and answering any questions to ensure timely and cost-effective purchasing.

Additionally, the role is responsible for administrating sales inquiries from initial customer contact thru to quotation. As the initial point of contact for standard product sale inquiries, you shall provide quotations based upon defined pricing structures, interface with engineering on any customer technical questions, and ultimately provide Scheduling with information to proceed with order entry.

Core Competencies:

  • Customer Focus
  • Communication
  • Energy & Stress Management
  • Focus on Teamwork
  • Quality Orientation
  • Time Management
  • Planning and Organizing
  • Problem Solving
  • Accountability and Dependability
  • Ethics and Integrity

Job Duties

  • Proactively work with Company departments and vendors to source products within predetermined specifications at a competitive price.
  • Communicate with all departments on status of existing purchase orders and determine any new requirements.
  • Liaise with suppliers and vendors to ensure on-time delivery of ordered material
  • Use the ERP (Enterprise Resource Planning) system to generate purchase orders accurately and in a timely manner.
  • Enter received materials and other items against generated purchase orders.
  • Review purchase order status and coordinate with suppliers to ensure purchase order requirements are met.
  • Develop a thorough understanding of ERP inventory levels and be able to explain and correct discrepancies quickly and prevent recurrences.
  • Address any supplier questions while interfacing internally to understand needs.
  • Review existing pricing and determine any opportunities to reduce costs.
  • Suggest efficiency changes in purchasing channels and processes.
  • Field customer and supplier calls to support cross-functional teams.



  • 2+ years office administration role. Purchasing experience preferred.
  • Able to communicate effectively, both verbally and in writing.
  • ERP or Scheduling experience preferred.
  • Forecasting experience preferred.
  • Basic mathematical skills.
  • Ability to work efficiently as part of a team as well as independently.
  • Computer literacy (MS Office, Excel, Outlook)
  • Attention to detail in all areas of work
  • Solid organizational, time management and prioritizing skills an asset
  • Strong work ethic and a positive team attitude.





  • Casual dress
  • Dental care
  • Disability insurance
  • Employee stock purchase plan
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match

Work Conditions

  • Manual dexterity required to use desktop computer and peripherals.
  • Overtime as required.
  • May be exposed to dust and high noise levels.

Northside Industries offers competitive compensation packages, an incredible work environment, and career advancement opportunities.

Additional Information

Salary Range: $40,000 to $52,000 per year.

How to Apply

Please send your resume to in either MS Word or Adobe PDF formats.

We thank all applicants for their interest. Please note that only those selected for an interview will be contacted.